In the context of an application to Sentyron B.V., or in relation to potential candidates for future vacancies, we process certain personal data. This privacy statement provides information about the processing of personal data of applicants by Sentyron B.V. (Chamber of Commerce number: 27262642). The address of Sentyron is: Olof Palmestraat 6, 2616 LM, Delft, the Netherlands. If, after reading this privacy statement, you have any questions about the way Sentyron handles your personal data, you can contact Sentyron at: privacy@sentyron.com.
Sentyron may update this privacy statement from time to time. In the event of significant changes, Sentyron will publish the updated statement on its website or contact you directly. Sentyron will choose the method most appropriate for the situation.
When you apply for a position with Sentyron, Sentyron processes the following data: (i) contact and identification details, (ii) your application and any supporting documents (such as your CV, references and diplomas), (iii) assessment results (where applicable to the position), (iv) data relating to pre-employment screening (where applicable to the position), and (v) any other information voluntarily provided by you. This data is processed because it is relevant to the assessment of your application. In some cases, we may receive this information not directly from you, but from a recruitment agency or other intermediary involved in the recruitment process. In addition, Sentyron processes: (i) the date of your application and job interview, and (ii) all internal correspondence and notes relating to your application (for example, availability and salary expectations). Sentyron uses the aforementioned data to evaluate each candidate and ultimately determine who will be employed by Sentyron. Access to personal data is restricted to those who require such data for the purposes for which it was collected. This includes HR employees and other individuals involved in the recruitment and selection process.
Sentyron uses this data for the following purposes:
In legal terms, Sentyron does so on the basis of its legitimate interest in processing this personal data for these purposes. In some cases, Sentyron also processes your personal data on the basis of your consent. If we offer you employment, we will use part of this data to prepare your employment agreement.
Sentyron does not retain your personal data longer than necessary for the purposes described in this Privacy Statement. The data of applicants who are rejected during the application process or who withdraw their application will be deleted within 30 days after the end of the procedure. If you have given consent for your data to be retained longer, it will be deleted after 12 months, allowing Sentyron to contact you in the meantime for possible future vacancies. In some cases, Sentyron may retain personal data for a longer period to comply with legal obligations or to respond to legal proceedings. If you enter into employment with us, your application data will become part of your personnel file.
If the processing of your personal data is based on your consent, you may withdraw this consent at any time. Please note that withdrawing your consent does not affect the lawfulness of any processing carried out by Sentyron prior to the withdrawal. In certain cases, Sentyron may continue to process your personal data after your withdrawal if another legal basis for processing applies.
Sentyron may engage service providers (processors of personal data) to process personal data on our behalf, such as our online recruitment platform. Sentyron uses the platform provided by Tellent Recruitee (www.recruitee.com/). Sentyron enters into contracts with such service providers to ensure that your personal data is processed only insofar as necessary to perform services on our behalf, and to ensure that appropriate data security measures are implemented to protect the data.
Sentyron also uses external parties to conduct applicant screenings. Where relevant, Sentyron shares your personal data with these parties, for example, to contact you or to carry out mandatory security screenings by government authorities. Conducting a pre-employment screening is in our legitimate interest and helps us form a complete picture of an applicant, including in terms of reliability and integrity. Although participation in the pre-employment screening is not mandatory, it is required in order to be considered for employment. If a candidate chooses not to share the required information or not to undergo the screening, Sentyron cannot further assess the application and no (employment) offer can be made.
Sentyron may use the services of third parties to process your personal data in accordance with this privacy statement. These parties may be located outside the European Economic Area (EEA) or use servers located outside the EEA, for example in the United States. The level of data protection in these countries may be lower than within the European Union. If this is the case, Sentyron will implement appropriate safeguards, such as entering into agreements based on the standard contractual clauses approved by the European Commission (Article 46 GDPR).
Sentyron protects your personal data with a range of security measures and takes appropriate steps to safeguard your personal data against destruction, loss, alteration, unauthorized disclosure, or unauthorized access. These safeguards are regularly evaluated to ensure that Sentyron maintains an adequate level of protection. Individuals working for Sentyron are contractually bound to confidentiality and must comply with Sentyron’s instructions aimed at ensuring adequate protection of your data.
Despite Sentyron’s efforts, it is not possible to guarantee complete security. Therefore, Sentyron has also established robust response plans – so that if something does go wrong, Sentyron can take measures intended to prevent it from happening again. If you suspect that your personal data has not been properly secured, or if there are indications of unauthorized access, disclosure, or use, we kindly ask you to inform Sentyron immediately at: privacy@sentyron.com.
It is important to emphasize that we will never trade or sell your personal data for any form of compensation. Your personal data will also not be used for automated decision-making.
In addition to the purposes described above, Sentyron may process your personal data for handling complaints and for all purposes related to legal claims, legal proceedings, or the defence thereof, including anything reasonably connected to such matters, or where processing is necessary to comply with a legal obligation to which Sentyron is subject. In such cases, Sentyron may retain personal data for longer than the retention period stated above. Sentyron will retain such data for as long as is legally necessary for these purposes. In such circumstances, the personal data will be stored separately from other information.
Under the GDPR, you have various rights regarding your personal data, including the right of access, rectification, erasure, restriction of processing, the right to object and the right to data portability. If you wish to exercise any of these rights, you can contact Sentyron at: privacy@sentyron.com. We will then assess whether and to what extent we are able to comply with your request in accordance with the applicable laws and regulations. For more information about your rights and the conditions under which you can exercise them, please refer to the website of the Dutch Data Protection Authority (Autoriteit Persoonsgegevens): www.autoriteitpersoonsgegevens.nl/themas/basis-avg/privacyrechten-avg.
If you have questions about this privacy statement or wish to file a complaint regarding the processing of personal data, you can contact Sentyron at: privacy@sentyron.com. Sentyron may ask you for additional, appropriate information to verify your identity. There may be situations in which Sentyron cannot fully or partially comply with your request. You also have the option to file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens). For more information, please refer to the website of the Dutch Data Protection Authority (Autoriteit Persoonsgegevens): www.autoriteitpersoonsgegevens.nl/een-tip-of-klacht-indienen-bij-de-ap.
